General information

 ‘Justify your Trip’

Download and customize the letter to meet your needs, adding immediate problems you’ll be able to solve and long-term initiatives you’ll be able to implement.  Click here for the ‘Justify Your Trip’ letter.

Visa Information

When planning to attend the SAGA conference in South Africa, the following must be taken into consideration when applying for a visa.

  • You must have an international return ticket to South Africa
  • You must have paid your registration fee and accommodation in full
  • Proof of payment must be sent through to the organisers of the conference. Once received we will issue you with a ‘letter of invitation’, which you will need in order to get your visa
  • To enter South Africa you will need a yellow fever vaccination certificate if you form part of the High-risk countries

Requirements for visitors’ visas differ from country to country (click here to see which countries are currently exempt), and the requirements are subject to change.


Please click here to visit the South African Home Affairs website.  This website will let you know exactly what is needed to apply for a visa.

Visa Packs

When attending a conference in a foreign country you often need to apply for a visa. All delegates that require a visa pack will be able to request one through their registration form. The visa pack will include

  • A letter of invitation from the conference organisers (only once full payment has been made for your registration and accommodation)
  • A copy of company documents.
  • A passport or ID copy of your host in South Africa.
  • A list of documents you need in order to apply for a visa

Letter of Invitation

All delegates requiring a letter of invitation for business purposes can contact Kathy at Remember that if you have requested a visa pack on your registration form, you will automatically receive a letter of invitation.

Internet Access

There is free wifi available throughout the common areas of the venue.  We do always suggest that South Africans bring along their dongles for ease of access as an overload on the system may slow the connection.

Plug Points

South African plug points are different to those found elsewhere in the world.  Remember to bring along a universal adapter that you can use to charge your laptops, batteries etc.  South African plug points are three-pin, rounded plugs.  South African plug points take plug types C, D, M & N.  Please click on the link below to see pictures of the South Africa plug point requirements.  Click here to see SA plug points.


The closest hospital is Mediclinic Vergelegen (5km from the venue).  It is a modern multidisciplinary hospital, well known for its high quality patient, medical and nursing care. (Contact number 021 850 9000)

There is a pharmacy in the shopping mall across the road from the hotel called WATERSTONE PHARMACY.  Its trading hours are Monday to Sunday 09:00 – 20:00.  Contact number 021 852 0186.

The Cape has no malaria.  Nevertheless malaria is serious and when traveling in regions (Kruger National Park) where it is prevalent, precautions need to be taken.  If you are travelling to these regions please consult your travel Doctor before you travel.  You will, however, be visiting in our spring time which means that, in general, malaria risk is very low.

Please note that it is the delegate’s responsibility to ensure that they have travel insurance in place for any unforeseen circumstances.


Throughout September daytime temperatures will generally reach highs of around 21°C (that’s about 69°F). At night the average minimum temperature drops down to around 9°C (48°F).  With the rainy season over, we usually only get about 40 mm of rain, that’s about 2 inches, in September.  The sun is out and shining and you can see Spring has sprung.

Even though the average daily wind speed in September has been around 17 km/h, that’s the equivalent to about 11 mph, or 9 knots, the Cape is well known for the “Cape Doctor”.  This is the local name for the strong, often persistent and dry south-easterly wind that blows on the South African coast from spring to late summer (September to March).  It is known as the Cape Doctor because of a local belief that it clears Cape Town of pollution.  Although the wind blows over a wide area of the Western Cape Province, it is notorious especially in and around the Cape Peninsula, where it can be unpleasantly strong and irritating. Capetonians also call it “the South-Easter”.  The South Easter is usually accompanied by fair weather.

It is ironic that the meteorological records for Cape Town show that the north-westerly winds of winter can be far stronger than the South-Easter, while these winds are not given such a positive name. This could be because the north-westerly winds are usually accompanied by rain, which can fall for days and even weeks.

For those beach lovers, the temperature of the sea averages around 16°C, that’s 61° Fahrenheit.  This is considered cool and for most would feel bracing to say the least. The hardier among us may enjoy a quick dip!

What to Bring

  • hat
  • sun glasses
  • sun screen
  • international plug point adapters
  • light and cool clothing for the days
  • warm clothing for the evenings and early mornings
  • for pre- or post-conference tours, don’t forget your binoculars, camera, and walking shoes
  • any personal medication


For current exchange rates please visit  Unfortunately foreign currency is not accepted at the registration desk for late payments.  If you wish to change money, there are Bureau de Change at both the OR Tambo International Airport (Johannesburg) and at Cape Town International Airport.

Other Amenities

There is a shopping mall, Waterstone Village, across the road from the Hotel.  It has the Virgin Active Waterstone Village Health Club, as well as many other useful shops.  Trading hours are as follows:


Monday to Friday 09:00 – 18:00

Saturday 09:00 – 17:00

Sunday 09:00 – 14:00



Monday to Sunday 08:00 – 21:00



Monday to Sunday 08:00 – 21:00



Monday to Sunday 09:00 – 20:00